1 PURPOSE OF THE PRIVACY TERMS
1.1 Welcome to ALAF Limited’s Privacy Terms.
1.2 ALAF Limited respects your privacy and is committed to protecting your personal data.
1.3 The privacy terms aim to give you information on how ALAF Limited collects and processes your personal data through your use of this webstore, including any data you may provide through this webstore when you purchase a product or service.
1.4 This webstore is not intended for children and we do not knowingly collect data relating to children.
1.7 The privacy terms are provided in a layered format so you can click through to the specific areas set out below:
‘Legitimate Interest’ means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
‘Performance of Contract’ means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
‘Comply with a legal obligation’ means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.
‘Internal Third Parties’ means other companies in the Safal Group and who are based in and outside Kenya.
‘External Third Parties’ means service providers, professional advisers including lawyers, bankers, auditors and insurers, and government offices.
The use of the word ‘ALAF Limited’ shall be construed to include its affiliates, permitted assigns and shall individually or collectively be referred to as "we", "us" or "our" in this Privacy Terms).
3.1 ALAF Limited is the controller and responsible for your personal data.
3.2 You shall be responsible for the accuracy and authenticity of the data you input in the webstore. ALAF Limited shall not be liable and responsible for inaccurate or erroneous data due to your actions and/or omissions.
4 NATURE OF DATA COLLECTED
4.1 Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
4.2 We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
(i) Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
(ii) Contact Data includes billing address, delivery address, email address and telephone numbers.
(iii) Financial Data includes bank account and payment card details.
(iv) Transaction Data includes [details about payments to and from you and other details of products and services you have purchased from us.
(v) Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
(vi) Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses].
(vii) Usage Data includes [information about how you use our website, products and services].
(viii) Marketing and Communications Data includes [your preferences in receiving marketing from us and our third parties and your communication preferences].
4.3 We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose.
4.5 We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
5 COLLECTION OF PERSONAL DATA
5.1 We use different methods to collect data from and about you including through:
(i) Direct interactions. You may give us your Identity, Contact and Financial Data by filling in your details in any of our online sites, physical forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
· purchase and/or apply for our products or services;
· create an account on our website, webstore or any other online site;
· subscribe to our service or publications;
· request marketing to be sent to you;
· enter a competition, promotion or survey; or
· give us feedback or contact us.
(ii) Automated technologies or interactions. As you interact with our website, webstore or online sites, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies.
(iii) Third parties or publicly available sources. We will receive personal data about you from various third parties and public sources as set out below:
a) Technical Data from the following parties:
· analytics providers;
· advertising networks; and
· search information and social media providers.
b) Financial and Transaction Data from providers of technical, payment and delivery services from including, but without limitation, Direct Pay Limited and ABSA Bank and their affiliates based inside outside Kenya.
c) Identity and Contact Data from social media platforms, data brokers or aggregators.
d) Identity and Contact Data from publicly available sources.
6 FAILURE TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
7 USE OF PERSONAL DATA
7.1 We will only use your personal data when the law allows us to.
7.2 Most commonly, we will use your personal data in the following circumstances:
(i) Where we need to perform the contract we are about to enter into or have entered into with you.
(ii) Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
(iii) Where we need to comply with a legal obligation.
8 PURPOSES FOR PERSONAL DATA
8.1 We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
8.2 Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Type of data
Lawful basis for processing including basis of legitimate interest
To register you as a customer
· Performance of a contract with you
To process and deliver your order including:
· Manage payments, fees and charges.
· Collect and recover money owed to us
· Marketing and Communications
· Performance of a contract with you.
· Necessary for our legitimate interests (i.e. to recover debts due to us)
To manage our relationship with you which will include:
· Asking you to leave a review or take a survey
· Marketing and Communications
· Performance of a contract with you.
· Necessary to comply with a legal obligation.
· Necessary for our legitimate interests (to keep our records updated and to study how customers use our products / services)
To enable you to partake in a prize draw, competition or complete a survey
· Marketing and Communications
· Performance of a contract with you.
· Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
· Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise).
· Necessary to comply with a legal obligation
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you
· Marketing and Communications
Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about goods or services that may be of interest to you
· Marketing and Communications
Necessary for our legitimate interests (to develop our products/services and grow our business)
9 CHANGE OF PURPOSE
9.1 We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
9.2 If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
9.3 If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
9.4 Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
10 MARKETING AND PROMOTIONS
10.1 We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
10.2 We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
10.3 You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not opted out of receiving that marketing.
11 OPTING OUT
11.1 You can ask us or third parties to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences or by following the opt-out links on any marketing message sent to you or by contacting us at any time through firstname.lastname@example.org.
11.2 Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.
12.1 You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies.
13 DISCLOSURES OF PERSONAL DATA
13.1 We may share your personal data with the parties set out below for the purposes set out in the table [Purposes for which we will use your personal data] above.
(i) Internal Third Parties as set out in the Glossary
(ii) External Third Parties as set out in the Glossary.
13.2 We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
14 INTERNATIONAL TRANSFERS
14.1 Whenever we transfer your personal data out of Kenya, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:-
(i) We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data.
(ii) Where we use certain service providers, we may, where applicable, use specific contracts approved for use in Kenya which give personal data the same protection it has in Kenya.
15 DATA SECURITY
15.1 We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed.
15.2 In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
15.3 We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
16 DATA RETENTION
16.1 We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.
16.2 We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
16.3 In some circumstances we will anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
17 LEGAL RIGHTS
17.1 Under certain circumstances, you have rights under data protection laws in relation to your personal data.
17.2 You have the right to:
(i) Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
(ii) Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
(iii) Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
(iv) Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
(v) Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
· If you want us to establish the data's accuracy.
· Where our use of the data is unlawful but you do not want us to erase it.
· Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
· You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
(vi) Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
(vii) Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
17.3 If you wish to exercise any of the rights set out above, please contact us through email@example.com
17.4 You will not have to pay a fee to access your personal data (or to exercise any of the other rights)
17.5 However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
17.6 We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
17.7 We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
18 THIRD-PARTY LINKS
18.1 This webstore may include links to third-party websites, plug-ins and applications.
18.2 Clicking on those links or enabling those connections may allow third parties to collect or share data about you.
19 CHANGES TO THE PRIVACY TERMS AND DUTY TO INFORM US OF CHANGES
19.1 We keep our privacy terms under regular review and any changes are updated through this Policy Terms.
19.2 It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.